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Greater Rome Chapter Bylaws



    Section 1. The name of this professional organization shall be Greater Rome SHRM (herein referred to as the “Chapter”). To avoid potential confusion, the Chapter will refer to itself as Greater Rome SHRM (Chapter name) and not as SHRM or the Society for Human Resources Management.

    Section 2. The Chapter is affiliated with the Society for Human Resource Management , (herein referred to as “SHRM”).

    Section 3. The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.

    Section 4. Should the Chapter become inactive or cease to exist the assets of the association shall be contributed to a charity (e.g. the SHRM Foundation, endowment fund at a university or other such organization in keeping with the purpose of the Chapter).

    Section 5. Withdrawal of Affiliated Chapter Status - Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30)-day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.



    The purpose of this Chapter as a non-profit organization, is:

    Section 1. To improve the competence of Human Resource professionals in the area.

    Section 2. To raise the standards of performance in all phases of Human Resource management.

    Section 3. To promote investigation, research, and interchange of ideas among the membership relating to every phase of Human Resource administration and management, whether industrial relations, labor relations, employer-employee relations, human relations, general management, training, safety or any aspect of human resource management and development.

    Section 4. To advance human resource management professionals in order to meet changing business needs.

    Section 5. To encourage the highest standards of integrity to the Society for Human Resource Management National Code of Ethics.



    The fiscal year of the Chapter shall be the calendar year.



    Section 1. Eligibility – Persons who, on a regular basis, are responsibly engaged in the practice of Human Resource Management or Administration are eligible for membership. To achieve the mission of the Chapter there shall be no discrimination in individual memberships because, of race, religion, sex, age, national origin, disability, veteran’s status or any other legally protected class.

    Section 2. All applications for membership must be submitted in writing and approved by the Executive Committee. At the discretion of the committee this responsibility may be delegated to the Membership Chairperson.

    Section 3. Professional Members. Professional membership shall be limited to those individuals engaged in human resource management at least half time; any individual certified professional human resources (PHR or SPHR); and any faculty member or consultant teaching in the area of Human Resource Management. Professional members may vote and hold office in the Chapter.

    Section 4. Associate Members. Individual who do not meet professional membership requirements, but have a bona fide interest in human resource management. Associate members may vote but cannot hold office in the Chapter.

    Section 5. Student Members. Individuals who are (a) enrolled as full-time or part-time students; (b) enrolled in the equivalent of at least six credit hours; (c) enrolled in a four-year or graduate institution and/or a consortium of these or a two-year community college with a matriculation agreement between it and a four-year college or university. Area of study must be an emphasis in human resources management subjects, and able to provide verification of the human resources or related program. Student members may not vote or hold office in the Chapter.

    Section 6. Assessment of membership dues will be voted on annually by the Chapter board.

    Section 7. A percentage of Chapter members are required to be Society for Human Resource Management National members, as set forth by national guidelines.



    Section 1. There shall be one regular meeting the second Tuesday of each month unless otherwise determined by the executive officers.

    Section 2. The President shall hold an officers’ business meeting at least once each calendar quarter to formulate plans and to conduct the Chapter’s business.

    Section 3. Special meetings of members shall be called by the President or officer if deemed necessary.

    Section 4. Notice for all meetings shall be reasonably given prior to the meeting date.

    Section 5. Quorum. Members holding one-third of the votes which are entitled to be cast, represented in person or by proxy, shall constitute a quorum. The vote of the majority of the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted on by the members.



    Section 1.Officers. The Executive Committee shall consist of officer positions for President, President-Elect, Secretary, Treasurer, and Past President. They manage and control the property, business and affairs of the Chapter and in general exercise all powers of the Chapter.

    Section 2. Qualifications. All officers are required to be “professional” members of the Chapter and in good standing at the time of nomination or appointment and for their complete term of office. The President must be a current member in good standing of SHRM throughout the duration of his/her term of office.

    Section 3. Elections – Term of Office. The Executive Committee shall be elected by the members at the October meeting of the membership. Each elected Committee member shall assume office on January 1 following his/her election and shall hold office for one year or until his/her successor is elected or takes office.

    Section 4. Vacancies. The President may fill any vacancy in the Executive Committee for the unexpired term with consent by the Executive Committee. In the absence of the President, the Executive Committee shall, by consensus, appoint a member of the Committee to fill the President’s vacancy.

    Section 5. Removal of Officers. A Chapter officer may be removed for good cause by a two-third vote of the Executive Committee. A Chapter member in good standing may petition the Executive Committee for removal of a Chapter Officer for good cause.



    Section 1. The President. The President shall preside at the meeting of the members and of the Executive Committee. He/she shall direct the Chapter and have charge and supervision of the affairs and business of the Chapter. He/she shall maintain liaison with the National Society for Human Resource Management.

    Section 2. The President-Elect, in the absence of the President, shall call the meeting to order and officiate at the meeting. In addition to those duties assigned to him/her by the President, or his/her performance in the absence of the President, he/she shall share the responsibility of planning the Chapter programs for the monthly meetings with the Secretary. The President-Elect shall, at his/her discretion, select or appoint other Chapter members to assist him/her in planning for and arranging such programs.

    Section 3. The Secretary, in the absence of the President and the President-Elect, shall call the meeting to order and officiate at the meeting. In addition to those duties that may be delegated to him/her by the President or the President-Elect, he/she shall be responsible for keeping the meeting minutes and the recruiting, contacting or otherwise following up on securing new members. He/she will also assist the President-Elect in planning the Chapter programs for monthly meetings.

    Section 4. The Treasurer shall keep all financial records of the Chapter, conduct all correspondence of the Chapter and perform such other duties as pertain to this office that may be required of him/her.

    Section 5. The Past President serves as an advisor to the President, and fulfills such duties as requested by the President and/or Executive Committee.



    Section 1. In September of each year, the President shall appoint a Nominating Committee of not less than three (3) members to present a slate of officers and Executive Committee members for election in October. Lists of such names shall be given members at least ten (10) days prior to election.

    Section 2. At the October meeting, other nominations may be proposed from the floor.

    Section 3. At the regular meeting in October, the Officers shall be elected. The majority vote of all members present shall decide an election.

    Section 4. At the regular November meeting, the Officers elected for the forthcoming year shall be installed and administered their respective Oaths of Office by an Association representative designated by the Chapter President. These officers shall not assume their new duties until January 1.



    Section 1. The Executive Committee shall be elected by the Chapter membership for a period of twelve (12) months beginning January 1 through December 31 of each year.



    Section 1. A member who has been dropped (a) for nonpayment of dues, or (b) may have resigned for personal reasons may be reinstated under the following conditions:

      1. Thirty (30) days must elapse before application for reinstatement will be considered; full payment for dues in arrears at the time he/she was dropped must be paid.
      2. A member who has resigned in good standing may apply for membership the same as a new member.



    Section 1. The President may appoint committees from the general membership subject to Executive Committee approval. Chairpersons are responsible for committee member recruiting, providing support and direction to committee members. Examples of such committees are: Programs, Seminars, Membership, Finance, Communications, Government Affairs, Professional Development, Informative Services, Public Relations, Student Chapter, Legislation, Accreditation, etc




    The Chapter adopts SHRM’s Code of Ethical and Professional Standards in human resource management in order to promote and maintain the highest standards among our members. Each member shall honor, respect and support the purposes of this Chapter and of SHRM.



    All parliamentary procedure shall be governed by Robert’s Rules of Order unless otherwise specified in these bylaws.



    The bylaws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met, provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws. Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.

    Jan 2007